Flowr: Dedicated Subscription 

Flowr Dedicated Plan

Our Dedicated plan is designed to serve the specific requirement of data never leaving a company’s Microsoft tenant. How do we do that? We install the Encodian connector (Flowr), API and services directly into your Azure Tenant, so it never leaves your infrastructure.  

Many companies choose this because it alleviates any of their data privacy and security concerns when working with highly sensitive or regulated workloads. 

How is Flowr installed into your Azure Tenant? 

Once your subscription order has been confirmed, our Encodian engineers will reach out to organise your installation. We will walk you through giving us ‘ring fenced’ access to your tenant to ensure that we only have access to the section we need. 

We then install Flowr and carry out testing. Once we, but more importantly, you are happy, remove our access to your environment and voila! You’re ready to get going. 

We’ll take care of everything from start to finish, and it’ll only take half a day to install. We can also return twice a year to update your connector with new features so you can get the most out of your subscription. 

How we keep your data safe 

  • Your data is encrypted whenever it is in transit or at rest by using 256-bit AES encryption.  
  • We have current SHA-256 and RSA Encryption Certificates for all API (Application Programming Interface) services. 
  • All our API services use TLS1.2 as a minimum and enforce the HTTPS protocol. 
  • We never store your processed data – we just count actions. 
  • We use an API to immediately and permanently delete your data as soon as it’s been processed. 
  • We are ISO 27001 certified and work by the best practices in the industry. 

For a more in-depth look into data processing, check out our Data Security and Data Privacy article on our support network or our Data Processing Agreement. 

What do you get with a Dedicated subscription? 

  • 18,000 actions a month 
  • Flowr installed directly into your Azure Environment 

Not 100% sure what an action is, don’t worry! We have a video for that. 

Need more than 18,000 actions a month? There is no upper limit, and we can offer custom pricing to meet your requirements. 

How much does a Dedicated plan cost? 

$ USD: $10999 a year
£ GBP: £9999 a year
€ EUR: €9999 a year 

All costs include installation. 

 

We hope that clears everything up for you about the Dedicated subscription, but if you want to know more, why not 💬 chat with Dan, our Sales Director!

Flowr: Enterprise Subscription 

Flowr - Enterprise Subscription

Whether you need more actions or need to choose a specific Microsoft Azure Datacentre, an Enterprise subscription has you covered. 

With up to 12,000 actions a month, you can OCR PDFs, convert Word Documents to PDFs and resize images (and so much more) to your heart’s content. But the most crucial part for many of our customers is that they can choose a specific geolocation for their data to be processed. Currently, Encodian operates at Microsoft Datacentres in the UK, USA, Canada, Germany and Australia, but if you need one elsewhere, we can set one up in just 2 weeks!  

Why would a company care where their data is processed? 

Some companies, particularly highly regulated industries, need to ensure their data never leaves the country. So, by choosing an Enterprise plan, they can ensure that their actions are only ever processed at a specific Datacentre. 

How safe is my data? 

We solely use Microsoft Azure PaaS (Platform as a Service), which means your data never leaves a Microsoft Datacentre and is governed by Azure security throughout the entire process lifecycle. 

How does Encodian keep my data safe? 

  • We never store your processed data – we just count actions. 
  • We use an API to immediately and permanently delete your data as soon as it’s been processed. 
  • We are ISO 27001 certified and work by the best practices in the industry. 

So, you know that working with an Encodian connector, you are as safe as when you work within your own Microsoft Azure environment. For a more in-depth look into data processing, check out our Data Security and Data Privacy article on our support network or our Data Processing Agreement. 

So, what’s my data’s journey? 

When you trigger a Flowr action within Power Automate, your data is encrypted and sent to the Microsoft Azure Datacentre of your choice (be it the UK, Germany, USA, Canada, or Australia). From there, your action will be processed, and your data wiped, so Encodian never sees any of it, then it’s re-encrypted and sent back to you. 

It’s that simple! However, if you need your data to remain within your infrastructure, you will require a Dedicated subscription. 

What do I get with an Enterprise subscription? 

Not 100% sure what an action is, don’t worry! We have a video for that. 

How much does an Enterprise plan cost? 

$ USD: $5499 a year or $549 a month
£ GBP: £4499 a year or £449 a month
€ EUR: €4999 a year or €499 a month  

Need more than 12,000 actions a month? There is no upper limit, and we can offer custom pricing to meet your requirements.
We hope that clears everything up for you about the Enterprise subscription, but if you want to know more, why not 💬 chat with Dan, our Sales Director? 

 

Portal Systems are our new partner!

Portal systems logo

We want to welcome Portal Systems into the Encodian family!  

We are delighted to partner with Portal Systems because of their commitment to high-quality standards, customer service and support.  

Portal Systems focuses on Enterprise Content Management (ECM) solutions based on Microsoft 365, mostly on managing commercial records and documents. As we both work solely within M365, Portal Systems and Encodian are a great match!  

This partnership allows them to provide their clients with Flowr as part of their offering. Portal Systems were particularly interested in our OCR PDF Document action because of SharePoint’s lack of out-of-the-box functionality and thanks to us having an Azure Data Centre within Germany, Encodian is perfect for Portal Systems to offer to their customers who have detailed security needs. 

We are proud that our technology has helped many clients improve their performance with innovative tools and solutions that enhance their productivity, saving time and reducing costs related to manual processes. We believe that Encodian and Portal Systems can do more together than apart as it allows us to share both knowledge and experience as well as create additional value for their clients through an integrated approach that combines expertise from both sides. 

We are looking forward to watching our partnership grow in 2022 and beyond! 

 

How safe is my data?

Data security is a hot topic, and we understand why! We take your data protection as seriously as we take our own, that’s why we always keep everything within Microsoft. 

Being a Microsoft Partner has its perks, we solely use Microsoft Azure PaaS (Platform as a Service), which means your data never leaves a Microsoft Datacentre and is governed by Azure security throughout the entire process lifecycle.

So, what’s your data’s journey when I use Flowr? 

If you’re on a Free, Standard, Midsize or Large subscription, when you trigger a Flowr action within Power Automate, your data is encrypted and then sent to your nearest or quickest Encodian-based Microsoft Azure Datacentre (be it UK, Germany, USA, Canada, or Australia). From there your action will be processed and your data wiped so Encodian never sees any of it, then it’s re-encrypted and sent back to you. 

Your data never leaves Microsoft

It’s that simple! However, if you want to choose a specific geolocated Azure Datacentre for your information to be processed, you will need to be on an Enterprise subscription 

How we keep your data safe 

So, you know that working with an Encodian connector, you are as safe as when you work within your own Microsoft Azure environment. But if you don’t want your data to leave your infrastructure, we can cater for this too with our Dedicated subscription 

 

For a more in-depth look into data processing, check out our Data Security and Data Privacy article on our Encodian Knowledge Base or our Data Processing Agreement. 

We hope that clears everything up for you about what happens to your data. All that’s left is to do is… 🚀 get automating for free today! 

We’re ISO 27001 certified, and we’re celebrating!

ISO 27001 - celebrate

We are delighted to announce that we have achieved our ISO 27001 certification. 

So, what is ISO 27001? It’s the international standard and best practice for Information Security Management Systems (ISMS), and as a document management company, information security is kind of a big deal… 

Security has always mattered to Encodian, and now we not only have the certification to prove it, but we passed with flying colours! Our Auditor commented that Encodian has one of the best software development processes that he has ever audited! And that’s all because we are committed to having processes in place to protect the confidentiality, integrity and availability of not only our information but yours too. 

We hope that achieving ISO 27001 certification demonstrates to our customers, suppliers and other stakeholders, our commitment to information security and our continual improvement principles assuring we’re not only well governed for today, but tomorrow as well. 

We want to say a huge thank you to our Operations Director, James Sales, and Operations Manager, Selina Hewlett-Barlow whose dedication and commitment not only got us through but ensured we excelled. 

 

On your own ISO 27001 journey?  

🚀 Find out how Microsoft’s SharePoint can be the foundation of your document management system.